Methods: To Do List


Activity tracking and note taking improve when they are separated into different activities and methods.

In June of 2015 I was overseas looking for 3″ x 5″ notecards – at the time they were the basis for my task tracking method.  No luck.  None were found.

Finding the store shelves empty of the preferred method – I grabbed a classic reporter’s notebook which was spiral bound at the top.  The methods I’d been using transferred easily to a single page in the notebook:

  • Keep only a single day’s to do list
    • This forces prioritization by limiting the number of items (18 in my current notebook)
  • Indent each item, then make;
    • Hashmarks to indicate progress towards completion
    • X = work is done
    • M = Moved to a future day
    • D = Duplicate item (unfortunately pretty common)
  • Use the back of the list to track a ‘Has Done’ list – this confirms what did get done that was off the list
  • Throw out the list at the end of the day
  • All day long there is a centralized list to:
    • Track must-do items
    • Add newly identified items
    • There is no need to dig through meeting notes to find deliverables

About flybrand1976

Find me on twitter @flybrand.
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